Semester Transition Advising Tool Help

Video Tutorials

If you'd prefer to watch some video explanations, start here:


Next the tool displays the following sections:

Track Table

The track table contains the nominal transition track as specified by the program. The order of courses is based on the track, not the order in which a student took the courses.

Nominal Computer Engineering Transition Track

Courses are colored based on the following:

Hovering over a course will display the course name.

If the Course Scheduling table does not contain a course in the track but contains courses that are sufficient to meet the requirements of the course, the status of the sufficient course(s) will be represented in the track table. Hovering over the course in the track table will display information about the course(s) that were used to meet the requirements for the course on the track.
The SWE 2710 requirement is being met by SE 2030 and SE 2800

Course Scheduling Table

The Course Scheduling table displays all of the courses taken (green or red), in progress (cyan), and planned (yellow or white).

Courses successfully completed appear in green. Courses that were not completed successfully (either a failing grade was received or the student withdrew from the course) appear in red.
What does it mean for a course to be scheduled? STAT allows for future terms to be marked as scheduled or unscheduled by clicking the toggle icon in the bottom left of the term box. When the term is scheduled, all of the courses in the term are colored yellow. Marking a term as scheduled makes it clear that the plan for that term has been "finalized." This can be useful when working progressively through a student's plan. It also makes it possible for us to use the exported plans to estimate the demand for a specific course in a future term. If the term is not marked as scheduled there is less certainty that the student will be taking the courses shown in the term.
Course Scheduling Table

Graduation Requirements

The Graduation Requirements section provides an audit to verify that the courses included in the Course Scheduling table meet the requirements for the major. Each program specifies the graduation requirements as a combination of:

This section has three components.

The red color indicates that a requirement for graduation is not met by the courses included in the Course Scheduling table. Hovering over a red item will display information on how to correct the deficiency.

Graduation Requirements

Hovering over the items in the figure above will display the following:

When printed, the hover information will be shown so that the Registrar's Office can adjust the graduation requirements for each student based on the Individual Transition Plan approved by the program director, advisor, and student.

Graduation Requirements

Creating Individual Transition Plans

Students often do not follow the model curriculum tracks published by programs verbatim. The nominal transition plans published by each program will need to be customized for those students.

STAT facilitates such customizations by providing relevant feedback when changes are made.

Balancing Workloads

When a transcript is uploaded, the software compares the student's course history with the nominal transition track. All successfully completed, in progress, or planned courses are marked appropriately in the track. All courses in the track that have not been accounted for are added to the Course Scheduling table. Courses that appear earlier in the track are all placed in the next available term. As a result, there may be a term with an unrealistically high load and other terms with very light loads.

Unbalanced terms

Unscheduled (white) courses may be moved between terms by dragging and dropping. Quarter courses (courses with a two letter prefix) can only be dropped into a quarter term, and semester courses (courses with a three letter prefix) can only be dropped into a semester term. If a term is already completed, in progress, or marked as scheduled, it is not possible to drop a course in the term.

When attempting to drop a course in a term, the border for the term will glow if it is possible to drop a course in the term.

Dropping a course in a different term

Courses may also be dragged to the trash can in the Course Scheduling footer. (More on this in the section Managing a Student Who is Ahead or Behind)

Elective courses, i.e., quarter courses with prefix EL and semester courses with prefix ELC, are handled differently, as described below.

Avoiding Prerequisite/Corequisite Violations

If the Course Scheduling table contains a prerequisite violation, a red triangle is displayed after all of the courses involved. Hovering over the triangle will reveal helpful information.

Prerequisite violation

Corequisite violations are denoted with a red circle instead of a triangle.

If a prerequisite or corequisite violation is identified in a completed or in progress term, it is colored yellow instead of red since it cannot be corrected. It is also worth noting that violations identified in the summer term may not actually be violations since a student could take the prerequisite course in the first sub term and the subsequent course in the second sub term; however, Jenzabar lumps all courses taken in the summer into the same term.

Avoiding Planning to take a Course When it is Unlikely to be Offered

If a course is placed in a term where it is unlikely to be offered, a yellow calendar icon is displayed affer it. Hovering over the icon will reveal the source of the warning.

Scheduling Warning

Managing a Student Who is Ahead or Behind

If a student is ahead, it may be desirable to move one or more semester courses into the 2022-23 academic year; however, semester courses will not be offered. Instead, we need to find one or more quarter courses that sufficiently cover the content in the semester course.

This can be done with a multi-step process:

  1. Drag the semester course to the trash can.
  2. Check the Graduation Requirements section to see if any graduation requirements are unmet. Removing a semester course will cause zero, one, or two of these requirements to be unmet:
    • Course content from the removed course is required for graduation — in this case the removed course will appear in red when shown in the Excluded list.
    • One or more credit thresholds are no longer met — in this case, one or more of the credit thresholds will be colored red.
  3. If needed, add one or more appropriate quarter courses to resolve the graduation deficiencies.
    • If the course is red, hover over it to see what quarter course(s) could be added to resolve the issue.
    • If one or more credit thresholds is unmet, add appropriate courses to increase the credit count(s).
Replace semester course with quarter course

If a student is behind, they may not have enough room to complete all of the remaining quarter courses before MSOE transitions to semesters. The process for replacing quarter courses with semester courses begins by dragging the quarter course(s) that cannot be completed to the trash and then following a similar process to add the appropriate semester course(s).

Special Handling for Electives

Electives are handled differently than specific courses. It is important to understand these differences when creating Individual Transition Plans.

We gave considerable thought to how to best represent electives so that programs could clearly specify which electives must be satisfied and which electives could be removed from the requirements for graduation when developing an Individual Transition Plan.

All quarter based electives are prefixed with EL. All semester based electives are prefixed with ELC. Each program must specify what courses can be used to meet the elective requirement.

Programs can decide whether to allow an elective that appears in a semester term to be moved to a quarter term or not. It is recommended that programs allow all quarter electives to be moved to semesters since if a student does not satisfy the elective prior to the transition to semesters, they may not be able to meet all degree requirements.

Each program must also decide whether or not it is possible to remove an elective requirement from an Individual Transition Plan. For example, the software engineering program has EL CHBI (chemistry or biology), EL LabS (lab science) and EL MS (math or science) electives. Even if a student exceeds the credit threshold for math and science, the program requires students to take chemistry or biology and an additional lab-based science elective above and beyond the required courses for the major.

Moving Electives

Electives can be moved between like-typed terms, just like regular courses. Unlike regular courses, most electives can be moved from a semester term to a quarter term or vice versa. This is allowed as long as there are corresponding elective for both quarters and semesters. For example, if EL HU and ELC HU both exist.

If a semester elective does not have a corresponding quarter elective, the elective cannot be moved to a quarter term. If a quarter elective does not have a corresponding semester elective, the elective cannot be moved to a semester term. In these cases, the semester elective must be completed in a semester term and the quarter elective must be completed in a quarter term.

Selecting Course to Meet an Elective Requirement

Each program must specify what courses can be used to meet the elective requirement. That is, a list of appropriate courses must be provided for each EL and ELC prefixed course code in the nominal transition track. Right-clicking on an elective will reveal a drop down menu.

Elective menu

The drop down menu lists all courses that can be used to meet the elective requirement. Courses that are found in the Course Scheduling table are excluded from the list (unless the course can be taken more than once, e.g., special topics courses or independent studies). Courses for which the student is missing pre/co-requisites are listed at the end of the list.

To deselect a course associated with an elective, right-click and then click away from the drop down menu.

Elective menu

Deleting Electives

Unlike regular courses, it is not possible to drop an elective in the trash; however, there may be times when it is appropriate to remove an elective from a student's schedule. For example, suppose that a program has a free elective but the student has exceeded the Total credit threshold by at least three credits. In this case, there is no need for the student to take the free elective.

In order to remove the elective, select the XX NONE or XXX NONE course from the elective menu. This will effectively remove the elective from the schedule. The number of credits for the term and the Total number of credits for the program will be reduced accordingly.

Remove elective course

If a program requires a specific elective to be satisfied, XX NONE or XXX NONE will not be shown in the elective list.


Support for minors is available, but it is not as polished. Advisors should not rely on STAT to ensure that all requirements are tracked fully. If you find it helpful, great.

If the student has declared one or more minors, they are displayed below the track. Minors declared prior to Fall 2023 follow transition plan requirements. The requirements include a set of required courses, electives, and a credit threshold (semester credits).

Declared Minors

Changing the Catalog Year

If a student is significantly ahead or significantly behind, you may find it useful to shift the year in which the transition happens. If a student is significantly ahead, it may make sense to decrease the number of years on quarters. If a student is significantly behind, it may make sense to increase the number of years on quarters. For example, if a student transfers in a lot of credits, they may be able to graduate a year or more earlier. Clicking the left arrow just above the track table will shift to the transition track that contains one more year on semesters. If a student switched majors later in their time at MSOE, they may be significantly behind the track show. Clicking on the right arrow just above the track table will shift to the transition track that contains one more year on quarters.

Change Track Catalog Year

A more complete demonstration can be found in the Transition Plan for Transfer Student video (11:32).